Abstracts must be submitted by 23:59pm, Friday 14 February 2025. Any edits to abstracts already submitted must also be finalised by 23:59pm, Friday 14 February 2025. If you are successful you must accept your place by Wednesday 16 April 2025 and register by Wednesday 4 June 2025

No, you are not required to be an RCGP member to submit an abstract. 

Individuals may submit an unlimited number of abstracts as co-authors, however we have a strict policy that one two-day ticket must be purchased for each individual poster presented, at the appropriate rate for that presenter according to their professional status on the first day of the event. If you have multiple submissions accepted, we recommend assigning a co-author to present your poster(s) on your behalf.

You are not permitted to submit the same abstract under different topics.

More information, including abstract submission guidelines can be downloaded from the website here. 

No, abstracts can be submitted only via the online submission service. Any abstract sent by email will not be accepted and automatically returned to the sender

No, abstracts may only be submitted for consideration under one topic. 

Abstract text must not exceed 350 words (250 words for the abstract, 100 words for any conflicts of interest); heading maximum of 160 characters.

Yes, Abstracts should be structured under the headings: 

• Aims/Objectives/Background 
• Content of Presentation 
• Relevance/Impact 
•  Outcomes 
•  Discussion

Yes, you may add up to one table and one graph to your submission. 

Yes, your poster will automatically be considered. The best posters submitted within each topic at the RCGP Annual Conference and Exhibition 2025 will be awarded with a Best Poster Award. 

No, this poster category is only open to students (undergraduate) and foundation doctors (FY1 and FY2 – postgraduate). You must also indicate your request to be considered for this competition at the time of submission. 

Any abstracts submitted against the Adolescent Health category will be considered. If you have submitted under a different category, you must indicate your request to be considered for this award at the time of submission. 

You can include up to 10 co-authors. Please include authors at the time of submission. 

Any edits to submitted abstracts can be made up until the abstract submission deadline, 23:59pm, Friday 14 February 2025.

You will be asked to assign the presenting author at the time of submission. If the presenter needs to be changed afterwards, please send an email to rcgp.posters@haymarket.com, including the presenters name, job title, organisation and contact details as soon as possible. The deadline to confirm an alternative presenter is Monday 6 May 2024. In all cases, the presenter must be part of the submitted authors list and be able to present and discuss all aspects of the abstract. 

All presenting authors must register for a two-day in-person ticket, at the appropriate rate for that presenter according to their professional status on the first day of the event. 

Please note, presenting authors are only permitted to present one presentation. If a presenting author has more than one accepted abstract submission, we recommend allocating a co-author to present on your behalf.

Accepted abstracts for which a presenting author has not registered and paid the registration fee, will be withdrawn, will not appear on the Conference website or app, and will not be presented at the Conference. The deadline for presenting author registration is Wednesday 4 June 2025.

Please note it is not possible to save an incomplete abstract, you will need to complete all steps at the time of submission and click ‘Submit’. Once submitted you can log back into your submission and amend it. Any edits to abstracts already submitted must also be finalised by the submission deadline, 23:59pm, Friday 14 February 2025.

If you do not complete all steps and press ‘Submit’ on the final step your information will not be saved and you will need to start over. 

If you decide to withdraw your abstract prior to the submission deadline (11:59pm, Friday 14 February 2025), you may log into the abstract submission system and withdraw your abstract there. 

You can either delete them or you can leave them in the system as “not submitted”. Please note that you will receive reminders to submit them. 

You will receive email confirmation that your abstract has been received. Please re-check your junk/spam email folder. If still not received please contact rcgp.posters@haymarket.com.

Submitting authors will be notified, via email, of the outcome of their submission at the start of April 2025. To ensure receipt of your notification, it is important that you provide a correct email address for the submitter and the presenting author.

Unfortunately due to the volume of applications and the size of the conference, we are unable to provide individual feedback on poster submissions during any stage of the process. 

All submitting authors must confirm acceptance by contacting rcgp.posters@haymarket.com. The deadline to confirm acceptance is Wednesday 16 April 2025.

mailto:rcgp.posters@haymarket.comThe Programme Committee makes the final decision on the presentation type. If you no longer wish to present your work as a Poster Display only, please inform us by contacting rcgp.posters@haymarket.com immediately so that we can withdraw your submission. 

Any edits to abstracts and authors submitted can be made up until the abstract submission deadline (11:59pm, Friday 14 February 2025). However, If you would like to amend the details of the presenting author, please email rcgp.posters@haymarket.com by Wednesday 16 April 2025. 

In order to present your poster at the RCGP Annual Primary Care Conference, the presenting author must register and pay for a two-day in-person delegate ticket. This applies to all poster presenters, including students and those from low or middle income countries.

Please ensure that you have registered and paid the appropriate registration fee by the deadline (Wednesday 4 June 2025). Accepted abstracts for which a presenting author has not registered and paid the registration fee, will be withdrawn, will not appear in any Conference publication, and will not be presented at the Conference. 

Please note, each presenting author in only permitted to present one presentation. If a presenting author has more than one accepted abstract submission, we recommend allocating a co-author to present on your behalf.

You do not need to pay to display your poster. However, in order to present your poster you must register and pay for a full priced two-day delegate ticket. This applies to all presentation methods and all poster presenters, including students and those from low or middle income countries.

If you cannot attend the conference to present your poster, a co-author can present in your place. Please inform us as soon as possible if there is a change in presenting author by contacting rcgp.posters@haymarket.com by Wednesday 16 April 2025. Please include your abstract submission ID and the name, email address and organisation for your replacement presenter.

Please note that your replacement presenter cannot be already presenting a poster of their own. We have a strict policy of one poster display per presenter.

We are only able to provide invitation letters to individuals who have already registered and paid to attend the conference. If a letter of invitation is required to support your visa please contact us at rcgp@haymarket.com once you have registered. 

Upload instructions, ePoster templates and login details for the ePoster submission portal will be emailed to the presenting authors in July 2025. Please ensure we have up-to-date contact information for your corresponding and presenting author. Please contact us on rcgp.posters@haymarket.com if there is a subsequent change in contact information. 

Please ensure you upload a PDF of your poster to the ePoster submission site by Friday 5 September 2025. Should you fail to upload your ePoster by the deadline, we cannot guarantee that your poster will be judged or displayed at the Conference.

The ePoster display will be on portrait digital screens in the exhibition hall on Thursday 9 and Friday 10 October 2025. The posters will also be displayed on the official conference app.

If you have been assigned an ePoster Display presentation, you must prepare a PDF ePoster for display at the conference. The deadline to provide your poster is Friday 5 September 2025.

ePoster Display also includes the opportunity to give short talks that take place in the Exhibition Hall, during break and lunch times. Presenters will have the opportunity to give a 6-minute informal presentation (4 minute for the presentation plus 2 minutes for Q&A) about their research next to their assigned ePoster screen. Presenters will receive notification of their presentation timing, date, and designated ePoster screen via email in June. It's important to note that this presentation format does not require slides, as it is intended to be an informal drop-in presentation, providing delegates with the opportunity to interact with poster presenters and ask questions.

Presenting authors should refer to their email for presentation guidelines or contact rcgp.posters@haymarket.com for more information.

Please ensure that your ePoster includes only the information provided in your submitted abstract. The inclusion of any new data, findings, or additional content is not permitted.

All presenting authors are required to purchase a two-day in-person conference ticket. Ticket prices are available on the website here. Failure to register for a two-day conference ticket by Wednesday 4 June 2025 will result in withdrawal. As a result, your poster will not be displayed at the Conference or within the poster library on the app.