Poster FAQ's

Can my abstract for poster display be written on any topic?

We have 11 topics that you could submit to. You will be asked to choose which topic you are submitting your abstract to during the abstract submission process. Please make sure that your abstract matches the topic you are submitting to.

You can check the list of topics you can submit to on the Key Poster Information page.

Do I have to pay to display my poster?

In order to present your poster at the RCGP Annual Primary Care Conference & Exhibition you must register and pay for a full priced 3 day delegate ticket. This applies to all poster presenters, including students and those from low or middle income countries.

Please note there must be someone there to present your poster on each day (Thursday & Friday).

The absolute final deadline for poster presenters to register and pay to present their poster will be communicated via email to you if your abstract is successful. If you do not register and pay by this date we will regretfully assume your circumstances have changed and you no longer wish to present your work. This means that no board/space will be allocated and saved for your poster to be presented.

How do I amend my abstract or add co-author names?

You can edit your submission up until the dates specified below by logging back into your poster application.

Period 1: 25 March 2018
Period 2: 25 May 2018
Period 3: 24 June 2018

How do I hang my poster?

If you have not bought a poster printing package from us, we recommend using ‘hook and loop tape’ to hang your poster. You can buy this either from Amazon or your local hardware store.

We are unable to provide any poster hanging materials at the conference.

How do I get a letter of invitation to support my visa application?

We are only able to provide invitation letters to individuals who have already registered and paid to attend the conference. If a letter of invitation is required to support your visa please contact us at rcgp@haymarket.com once you have registered.

What do I do with my poster after the conference?

If you would like to retrieve your poster after the conference, you should remove it from display after the last break of the conference, from 16:15 – 17:00 on Friday 5 October. After 17:00 the exhibition hall will be off limits for the breaking down of stands.

Any posters remaining after close of conference on Saturday will be recycled.

Further information about retrieving your posters will be sent to you closer to the time.

What should I do if I am unable to present my poster myself?

If you cannot attend the conference you will not be able to present your poster at the conference.

However, you will be able to send a colleague in your place, but you must inform us by contacting rcgp.posters@haymarket.com. If you do not, you risk loosing your posters place. Please include your abstract submission ID and the name, email address and organisation for your replacement presenter.

Please note that your replacement presenter cannot be already presenting a poster of their own.

We have a strict policy of one poster display per presenter.

What size/orientation should my poster be?

All paper posters must be in portrait layout, preferably A0 size (841mm wide by 1189mm high).

Landscape layout is strictly not permitted. Landscape posters will not fit on the poster boards we provide.

If your poster does not meet these requirements then we may not be able to accommodate it for display onsite.

What does a poster board look like?

To get an idea of what the poster boards look like, please visit www.rcgpac.org.uk/posters-about/ to view some of the photos taken from last year’s conference.

When and where will my poster be viewed?

All posters will be displayed in the exhibition hall during the two main event days: Thursday 4 – Friday 5 October 2018.

When can I put up my poster for display?

If you have paid for our a poster printing package we will take care of the printing and hanging of your poster. Please note this package does not include a protective tube.

If you have not opted to purchase a printing package, you will be required to hang your poster on the morning of Thursday 4th October by 10.10am. You will be sent an email confirming your Poster location ID number and one week prior to the conference.

We do not provide poster tubes. You can purchase them here

All posters should be removed by 5pm on Friday 5th October. Any posters not collect will be recycled after the close of the exhibition on Saturday 6th October.

Where can I buy paper?

If you have not bought a poster printing package from us, we recommend that you research ‘A0 poster printing’ on Google. You will then be able to choose from an range of online or local printing companies to print your poster.

You should print your poster as far in advance as possible from the conference to avoid any issues that may cause disappointment.

Where can I buy a poster printing package?

You can purchase a poster printing package when registering for your conference ticket. You can register at: www.rcgpac.org.uk/booking-form/

Why do I need to register for a full 3 day pass?

If you are the only person presenting your poster at the conference you will need to register for a full 3 day conference pass as it is cheaper than buying two single day passes.

3 day conference passes cannot be shared between delegates.

If you are presenting a poster on one day and a colleague is presenting on another, please notify the conference team by emailing rcgp.posters@haymarket.com – you must each register for a single day conference pass.

Will I have somewhere to store any poster tubes/cylinders/cases?

Unfortunately, we have no space to store any items at the venue. Any posters, poster tubes/cases left in the venue after the conference closed on Saturday will be disposed of.

If you would like to re-use your case/tube to carry your poster in at the end of the event on Friday, we advise you to store this in your hotel or the venue cloakroom (you may have to pay a small fee, set by the venue).

I have purchased the printing package, what do I need to do?

If you have purchased the printing package and uploaded the PDF of your poster. The RCGP Poster Team will take care of printing and hanging of your poster for you.

Where is the Poster Desk?

If you have any queries whilst on-site at the conference please visit the Poster Desk which is located at the back of the Exhibition Hall next to the poster boards.

I have a poster to display, where should I go?

Posters are displayed in the Exhibition Hall. Visit the poster desk if you do not know your onsite location ID number. A map is available in the back of the delegate handbook.

I am a oral poster presenter, what do I need to do?

If you are displaying a poster and have been accepted to present it as a Short Paper please prepare a 10 minute presentation, including any time you wish to reserve for questions. Your short paper should discuss the poster but should not be used to introduce new findings/information.

Presentations should be supplied as a Microsoft PowerPoint presentation created in 16:9 format. Whilst earlier versions of Microsoft PowerPoint are supported it is recommend that presentations are supplied in versions Microsoft PowerPoint 2010 or later. **Please include a slide declaring any Conflict of Interest.

Please bring your presentation on a memory stick and visit the Speaker Preview room, located in the Mezzanine, to download your presentation for use with the hardware provided by the organisers. The audio-visual technician will download your presentation onto the Secretariat’s laptop. Presenters are not able to present from their own laptops or Macs.
Please check your presentation as early as possible and no later than 2 hours before your session is due to start.

Short Paper sessions take place in the Mini Theatres, in the Exhibition Hall. The location will be indicated on the venue map in the Delegate Handbook and sign posted with a hanging banner above the theatre.

Can I still purchase the print package?

If you would like to purchase a print package please click HERE. You have until the 16 September to purchase the print package and and upload your final PDF poster for printing.

I would like to collect my poster after the event, what do I need to do?

If you would like to retrieve your poster after the conference, you should remove it from display after the last break of the conference, from 16:15 – 17:00 on Friday 5 October. After 17:00 the exhibition hall will be off limits and you will not be able to collect your poster.

Will I have somewhere to store any poster tubes/cylinders/cases?

Unfortunately, we have no space to store any items. Any poster tubes/ cases left in the venue will be disposed of. If you would like to re-use your case/ tube to carry your poster from the venue at the end of the event, we advise you to store this in your hotel or the venue cloakroom.

Can I bring handouts?

If you wish to provide materials for delegates at the conference, you need to bring these with you. Handouts can be very useful, however, please note that these cannot be placed on the floor at your poster for safety reasons. If handouts or poster packaging is found on the floor the conference organisers will remove it to comply with the Health and Safety requirements of the venue. If you wish to supply handouts you must provide a holder that can be attached to your board.

Who judges the programme?

Nominated academics and GPs. This group is arranged by CIRC. Speaker to CIRC at the poster helpdesk for more details.

I am a judge, where can I find CIRC (the RCGP research department who run the poster programme)?

At the poster desk at the back of the Exhibition Hall.

When will the poster judging be taking place?

Poster judges will be reviewing posters throughout Thursday 4 October. Winners and runners up in each category will be selected by 11.30 on Friday. Posters which have been awarded a category win, will have a red rosette displayed on their poster. Posters which have been highly commended runners up will have a blue rosette displayed on their poster.

Winning posters will be announced during the plenary session on Saturday 6 October.

Winners of the RCGP Student & Foundation Doctor Poster Competition will be announced at the RCGP Inspiring the Future Awards.

How many winners are there?

One per category, plus several highly commended.

How do I know if I have won?

Your poster will have a blue rosette for highly commended and a red rosette if you have placed best in category.

Do winners get announced?

Yes, the winners presentation is given on Saturday during the plenary. Winners do not need to get up on stage.

I do not have double sided velcro tabs (hook & loop) to hang my poster.

Double sided velcro tabs, also called “hook & loop” strips, pads or tabs, to hang your poster to the boards will be on your designated poster board.

When should set up and I remove my poster?

You can set up your poster between 08:00 – 10:45 on Thursday 4 October 2018. All posters must be on display in time for the first break in the conference at 10.45 on Thursday 4 October. All posters should be displayed for the duration of the meeting.

If you would like to retrieve your poster after the conference, you should remove it from display after the last break of the conference, from 16:15 – 17:00 on Friday 5 October. After 17:00 the exhibition hall will be off limits and you will not be able to collect your poster.

If you have any further questions regarding the RCGP Poster Programme please contact rcgp.posters@haymarket.com