RCGP Conference and Exhibition

Using the abstract submission system:

Submitting an abstract is a multi-step process. Some questions are marked “required” and you will not be able to complete your submission until these questions have been answered. You will save your work as you proceed through the pages, however if you have to stop part way through the process your submission will not be saved or submitted and you will need to start the submission process again. After you have completed submission, you can continue to amend your work until the submission deadline

Submission agreement

Please do not submit multiple copies of the same abstract.
We have a strict policy that one two-day in-person ticket must be purchased for each individual poster presented, at the appropriate rate for that presenter according to their professional status on the first day of the event.
We have a strict policy of one poster per presenter. If you have multiple accepted posters, you will need to assign a co-author to present one on your behalf.
Each selected poster must be presented by an author throughout both days of the conference. Therefore you are required to attend the full duration.
Failure to register by 5 June 2024 may result in your abstract being withdrawn from the conference programme.
Registration, travel and accommodation charges are the responsibility of the presenter.
All correspondence will be sent to the submitting author. It is the responsibility of this person to pass on any relevant information regarding the submitted abstract and the conference to the presenting and co-authors.

Best Poster Awards

The best posters submitted within each topic at the 2024 RCGP Annual Primary Care Conference will be awarded with a Best Poster Award. The poster committee evaluates all posters on their design, clarity of the presentation and content. All posters will automatically be considered for the Poster Award. The winning posters in each category will be notified by 6pm on Thursday 3 October and will be asked to give a short oral presentation of their poster on the afternoon of Friday 4 October.

Submission deadline	Sunday 3 March 2024
Notification of outcome of submission	End of April
Deadline to confirm acceptance and presenting authors	Monday 6 May 2024
Deadline for presenting authors to register to attend	Wednesday 5 June 2024
Deadline to upload ePoster	Friday 6 September 2024

Other information

You will receive an email confirmation that your submission has been received, indicating the abstract submission ID which it has been allocated. Please refer to this abstract number in all correspondence regarding the submission. Please note the email address that you supply in the Submitter Details page will be the email address used to correspond the results of your submission. If you change email addresses during this time, please let us know so we can update the system.

Please check your junk / spam folders and contact rcgp.posters@haymarket.com if you submit an abstract and do not receive confirmation that it has been received.

Please read the instructions below carefully before preparing your abstract.

Aim to capture the Programme Committee’s interest.
Be clear and concise.
Check the abstract carefully for spelling, grammar, readability and clarity.

Q1 Submitter contact details

Please enter the contact details of the person submitting the abstract. Please note that all correspondence will be with the submitter of the abstract.

Q2 Topic

Please select the most appropriate topic for your abstract.

Adolescent Health
Audit or Practice Survey
Clinical
Education
Equality, Diversity & Inclusion
Health Inequalities
Innovation
International
Quality Improvement
Research

Q3 Title

Your suggested title should be succinct yet clearly describe the abstract. Use sentence case (i.e. the first letter of the sentence is capitalised, with the rest being lowercase except for proper nouns and acronyms). Do not use any abbreviations in the title. The titles of accepted abstracts will be published in the final conference programme and on the conference app. (Maximum 160 characters)

Q4 Discover GP student poster competition

All students (undergraduate) and foundation doctors (FY1 and FY2 – postgraduate) are invited to enter the Discover GP Student Poster Competition by ticking a box when completing the submission form.

The 2024 Discover GP poster competition will celebrate exemplary research undertaken by medical students and foundation doctors on any topic related to general practice. First Prize will be awarded £150 Amazon voucher and four highly commended winners will each receive a £50 Amazon voucher.

Poster authors must be students (undergraduate) or foundation doctors (FY1 and FY2 – postgraduate) at the time of submission. Judging will take place during the Annual Conference and winners will be announced on Friday 3 October.

Q5 RCGP Adolescent Health Care award

To encourage GPs to provide higher standards of care for their teenage patients, a discretionary prize of £250 will be awarded to the best poster on the theme of Adolescent Health Care for the RCGP 2024 Conference. This award is made in memory of Dr Kathy Phipps, an active and enthusiastic member of the RCGP Adolescent Health Group.

Q6 Conflict of interest

Please give details of any potential conflicts of interest that you could have as part of your abstract submission, financial or otherwise, which could influence or be perceived to influence the content of the poster. All oral presenters at the 2024 conference will need to include a slide at the start of their presentation detailing any such conflicts of interest. (Max 100 words)

Q7 Submission declaration

Please confirm your agreement to the following statement, in order for your abstract to be considered for presentation:

"I agree to be responsible for the organisation of my poster, including acknowledgement of the review outcome, registration of the presenting author and the submission of a PDF of the poster for inclusion on the conference app. I understand that to accept the invitation to display this poster at the event we must register one author at the appropriate two-day ticket category (at the time of the event) to present the poster. I accept that it is my responsibility to ensure that the presenting author is not presenting another poster at this event."

Q8 Preferred presentation type

Authors will be required to indicate their preferred presentation format (poster display only or poster display and oral presentation) when submitting an abstract.

ePoster display only

ePoster presentations are a visual display of your abstract. All posters will be displayed on large portrait digital screens in the exhibition hall. The poster display will be an integral part of the programme with time for delegates to interact with poster authors and ask questions. Full details and a poster template will be sent following acceptance.

ePosters will be displayed at the conference on Thursday 3 and Friday 4 October 2024. They will also be available to view on the digital platform prior to the conference, as well as on demand.

ePoster display & oral presentation

Authors will present their work as a poster (details above) and will also give a 10-minute oral presentation on either Thursday 3 or Friday 4 October. Please note there are no oral-only presentation options.

Q9 Authors

Please enter the main author and any co-authors associated with this abstract. Co-authors are not mandatory, but please ensure you add all authors at the time of submission as it will not be possible to add authors at a later stage.

Q10 Abstract submission content

Your abstract should not exceed 250 words

General style guidelines

Use standard abbreviations only and place any unusual abbreviation in parentheses after the full word the first time it appears.
Use generic names of drugs.
If reference is made to proprietary products or equipment, the manufacturer's name and location should be included in parentheses.
Please check your abstract carefully as it will not be edited.
Graphs, tables and images can be inserted. All images, symbols, tables, graphs and lines should be clear and distinct. Maximum file size 10MB.

Abstracts should be structured under the headings:

Aims/objectives/background

Explain clearly:
The purpose of your study
Why the topic is important
What is new about your study

Content of presentation

Describe the approach you have taken
Explain the methods used or proposed

Relevance/impact

State how the results influence or impact on clinical practice/education/policy/methodology etc

Outcomes/discussion

How are they important?
State significant positive AND negative findings
What will this study/idea change?

Review criteria

All abstracts will be reviewed ‘blind’. No identifying features such as names of authors, names of hospitals, medical schools, clinics or cities should be listed in the title or text of the abstract. The names of the authors and their affiliations (institutions) will be requested separately when you submit the abstract online.

Reviewers are asked to mark the abstracts out of five, on the basis of the judging criteria listed below. A score of five is the highest that can be awarded. A score of zero is given when the submission cannot be judged due to the lack of information provided. It is the responsibility of the person submitting the abstract to ensure that the abstract addresses the following criteria.

1. The Problem/topic (Importance): Is this problem/topic important for GPs? Is the problem/topic clearly described/defined? Will this presentation add new knowledge/innovation for the audience?

2. The approach (Clarity): Is the approach proposed or taken both clear and well described? Are the methods used or proposed appropriate for the identified idea/problem/question? Were the methods innovative?

3. Findings (Trustworthiness): Do you believe the findings? Do the findings relate to the topic under question? Do these matter? Are they important? Will these results be of interest to the RCGP delegates?

4. Consequences (Significance): What are the implications of this study or would be the implications of this idea? Do these matter? Are they important? What does this all mean? Will these results influence or impact on clinical practice/education/policy/methodology?

5. Overall Impressions (Likely interest value): Was this a well-written abstract? Will it promote discussion and debate? Will this study/idea change anything? Will this work support the effective/productive work of GPs and the primary care team?

Deadline for Submissions: 23:59 (GMT) Sunday 3 March 2024