Poster Display Information

If your abstract is accepted as a Poster, you will need to Register by a given deadline to secure your poster place. This deadline is governed by your submission period. Please review the Key Dates & Information page for full details on deadlines for each submission period.

Poster Display Format

All paper posters must be in portrait layout, preferably A0 size (841 x 1189 mm). Landscape layout is not permitted.

Online Poster Display

All successful abstracts will be added to the conference website in time for the event, including author contact details and a PDF version of the poster, if available.

Please submit a PDF copy of your poster by 16 September for inclusion on the website. Posters received after this date may not be added to the website until after the conference.

Print Packages

If you would like the conference to take care of printing and hanging of your poster you will be able to purchase a poster printing package. This package ensures you poster is printed A0 on 280gsm paper stock and displayed with the poster title and reference number.

You will be able to purchase a poster printing package in the main conference registration process.

You must pay for your print package no later than 31 August to take advantage of this service.

A PDF of you poster must be received by the conference no later than 16 September. If you miss this deadline we regret that we will be unable to print your poster.

The Print & Display package is £48 (including VAT).

If you would like to retrieve your poster after the conference, you should remove it from display after the last break of the conference, from 16:15 – 17:00 on Friday 13 October. After 17:00the exhibition hall will be off limits for the breaking down of stands. You will need to attempt to collect your poster from the Registration area on Saturday.

We cannot guarantee that your poster will be in this pile. Any posters remaining after close of conference on Saturday will be recycled.


Poster presenters must register by the deadline specified in the successful outcome email. This is the same process for Oral Poster Presenters.

Registration must be made no later than 3 June 2018 to secure your presentation slot. To avoid being chased to register, please ensure that you register with the email address you submitted your abstract with.

Your e-badge will be emailed to you a week before the conference. You should print this out and bring it with you.


Presentation Format

If you are an oral presenter, your presentation should be no more than 10 minutes in length, including any time you wish to reserve for questions.

A PC laptop & large TV screen will be available for you to use.

There is WiFi in the hall but the laptop will not have a hard wired connection. Please bear this in mind if you are thinking of using a web based alternative to the Microsoft PowerPoint presentation solution.

Presentations should be created in 16:9 format.

You will need to include a slide declaring any Conflict of Interest. Further information will be sent to you via email.

Biog & Photo

Please submit a 100 word biography and head-shot to to accompany the online listing of your poster abstract.

Submitting your Presentation on the Day

Once through registration, please visit the speaker preview room with a copy of your presentation. The AV team will ensure it is queued up ready for you to present in the Mini Theatre. Further information about the location of the speaker preview room will be sent to you closer to the event.

Short Paper sessions take place in Mini Theatre 2, in the Exhibit Hall. The location will be indicated on maps.

View the latest PDF programme from the Conference menu of this website to view your session time

Short papers are delivered in the order listed in the programme.

If you have any questions regarding the RCGP Poster Programme please contact