Abstract submission FAQs

What is the abstract submission deadline?

Period 1
Abstracts must be submitted by 23:59pm Monday 18 March 2019. Any edits to abstracts already submitted must also be finalised by 23:59pm Monday 18 March 2019. If you are successful you must accept your place by 24 May and register by 24 June 2019.

Period 2
Abstracts must be submitted by 23:59pm Monday 3 June 2019. Please note it is not possible to amend your abstract once you have submitted it.
If you are successful you must accept your place by 26 July and register by 31 July 2019.

Do I have to be a member to submit an abstract?

No, you are not required to be an RCGP member to submit an abstract.

Are there any limits in the number of abstracts an author can submit?

Individuals may submit an unlimited number of abstracts as co-authors, however we have a strict policy that one three-day ticket must be purchased for each individual poster presented, at the appropriate rate for that presenter according to their professional status on the first day of the event.

What information do I need to submit my abstract?

Abstract submission guidelines can be downloaded from here – https://www.rcgpac.org.uk/2019-call-for-abstracts/

Can I submit an abstract by email?

No, abstracts can be submitted only via the online submission service. Any abstract sent by email will not be accepted and automatically returned to the sender.

Can I submit my abstract under more than one submission topic?

No, abstracts may only be submitted for consideration under one topic.

Is there a word/character limit for the abstract?

Abstract text must not exceed 300 words (250 words for the abstract, 50 words for any conflicts of interest). ; heading maximum of 160 characters.

Do I have to structure my abstract in a specific format?

Yes, Abstracts should be structured under the headings:
Aims/Objectives/Background
Content of Presentation
Relevance/Impact
Outcomes
Discussion

Can I include a table or graph in my abstract?

Yes, you may add up to one table and one graph to your submission. These will appear at the end of your abstract and cannot be placed within the text of the submission.

Will my abstract automatically be considered for the RCGP 2019 Best Poster Award?

Yes, your poster will automatically be considered.

Will my abstract automatically be considered for the Discover GP Student poster competition?

No, you must indicate your request to be considered for this competition at the time of submission.

Will my abstract automatically be considered for the RCGP Adolescent Health Care Award?

No, you must indicate your request to be considered for this award at the time of submission

How many authors can be included on my abstract?

You can include up to 8 co-authors.

Can I amend by abstract or add co-authors names before the submission deadline?

Please note it is not possible to amend your abstract once you have submitted it.

Can I change the assigned presenting author?

You will be asked to assign the presenting author at the time of submission. If the presenter needs to be changed afterwards, please send an email to rcgp.posters@haymarket.com as soon as possible. In all cases, the presenter must be part of the submitted authors list and be able to present and discuss all aspects of the abstract.

Does the presenting author have to register for the RCGP Annual Conference?

Presenting authors must register for a 3-day ticket, at the appropriate rate for that presenter according to their professional status on the first day of the event. Accepted abstracts for which a presenting author has not registered and paid the registration fee, will be withdrawn, will not appear in any Conference publication, and will not be presented at the Conference. The deadline for presenting author registration is 24 June 2019.

Can I save an incomplete abstract for later?

Please note it is not possible to save an incomplete abstract, you will need to complete all steps at the time of submission.

If I abort the submission process before submitting, is the information I have entered saved, or will I have to start over again?

If you do not complete all steps and press submit on the final step your information will not be saved and you will need to start over.

Can I withdraw my abstract?

If you decide to withdraw your abstract prior to the submission deadline (11:59pm Monday 3 June 2019), you may log into the abstract submission system and withdraw your abstract there. After this deadline, abstract withdrawal requests should be emailed to rcgp.posters@haymarket.com. Please include your abstract submission ID number, title, and the presenting author’s name in your email.

What do I do with abstracts that I have added to the system, but do not want to submit?

You can either delete them or you leave them in the system as “not submitted”. Please note that you will then receive reminders to submit them.

I have submitted my abstract, but not received a confirmation email. What should I do?

You will receive email confirmation that your abstract has been received. Please re-check your junk/spam email folder.

If still not received please contact rcgp.posters@haymarket.com

When will I hear if my abstract was accepted or rejected?

Submitting authors will be notified, via email, of the outcome of their submission in early July 2019 To ensure receipt of your notification, it is important that you provide a correct email address for the presenting author.

Can I have feedback and/or reviewers notes on my abstract?

Unfortunately due to volume. of applications we receive we are unable to provide individual feedback on poster submissions during any stage of the process