RCGPAC Abstract Guidelines 2019

Do you have a project or piece of work that you would like to share with your peers?

Submitting an abstract at conference is an excellent means to communicate the outcomes of your project with fellow practitioners. Presenting will also support your personal development, showcase your skills and help grow your CV.

Each year over 300 posters and 48 oral paper presentations are presented at conference from submissions covering a breadth of topics within general practice.

Full information on submitting an abstract is below, or you can RCGP 2019 Period 2 Abstract Submission Guidelines

Using the abstract submission system

Submitting an abstract is a multi-step process. Some questions are marked “required” and you will not be able to complete your submission until these questions have been answered. You will save your work as you proceed through the pages, however if you have to stop part way through the process your submission will not be saved or submitted and you will need to start the submission process again. 

Please note it is not possible to amend your abstract once you have submitted it. 

Amending a submission

Please note it is not possible to amend your abstract once you have submitted it. 

Submission agreement

  • Please do not submit multiple copies of the same abstract.
  • We have a strict policy that one three-day ticket must be purchased for each individual poster presented, at the appropriate rate for that presenter according to their professional status on the first day of the event.
  • Each selected poster must be presented by an author throughout Thursday and Friday of the conference.
  • Failure to register by Wednesday 31 July may result in your abstract being withdrawn from the conference programme.
  • Registration, travel and accommodation charges are the responsibility of the presenter.
  • All correspondence will be sent to the registered presenter. It is the responsibility of this person to pass on any relevant information regarding the submitted abstract and the conference to the other authors.

Best Poster Awards

The best posters submitted within each topic at the 2019 RCGP Annual Primary Care Conference will be awarded with a Best Poster Award. The poster committee evaluates all posters on their design, clarity of the presentation and content.

All posters will automatically be considered for the Best Poster Award.  

The winning posters in each category will be asked to give a short oral presentation of their poster on the afternoon of Friday 25 October.

Other information

The submitter will be notified of the outcome of the submission in early July 2019.

Successful submitters will need to confirm acceptance of their place by 26 July 2019.

All poster presenters must register for the conference no later than 31 July 2019.

You will receive email confirmation that your submission has been received, indicating the abstract ID which it has been allocated. Please refer to this abstract number in all correspondence regarding the submission. Please note the email address that you supply in the Submitter Details page will be the email address used to correspond the results of your submission. If you change email addresses during this time, please let us know so we can update the system.

Please contact the Secretariat if you submit an abstract and do not receive confirmation that it has been received.

If you have any queries about the submission process or you want to withdraw your submission please contact us at rcgp@haymarket.com referencing your abstract ID number.

Please refer to the website for programme updates: www.rcgpac.org.uk

The information you will need to provide

Please read the instructions below carefully before preparing your abstract.

  • Aim to capture the Programme Committee’s interest.
  • Be clear and concise.
  • Check the abstract carefully for spelling, grammar, readability and clarity.

Q1 Submitter contact details

Please enter the contact details of the person submitting the abstract. Please note that all correspondence will be with the submitter of the abstract.

Q2 Topic

Please select the most appropriate topic for your abstract.

  • Adolescent Health
  • Audit or Practice Survey
  • Clinical
  • Education
  • Emerging Technologies
  • Ethics
  • Innovation
  • International
  • Quality Improvement
  • Research
  • Service Delivery

Q3 Title

Your suggested title should be succinct yet clearly describe the abstract. Use sentence case (i.e. the first letter of the sentence is capitalised, with the rest being lowercase except for proper nouns and acronyms). Do not use any abbreviations in the title. The titles of accepted abstracts will be published in the final conference programme and on the conference app. (Maximum 160 characters)

Q4 Discovering General Practice Student Poster Competition

All students (undergraduate) and foundation doctors (FY1 and FY2 – postgraduate) are invited to enter the Inspiring the Discovering GP Student Poster Competition.

The 2019 Discovering General Practice poster competition will celebrate exemplary research undertaken by medical students and foundation doctors. First Prize will be awarded £150 Amazon voucher and four highly commended winners will each receive a £50 Amazon voucher.

Poster authors must be students (undergraduate) or foundation doctors (FY1 and FY2 – postgraduate) at the time of submission. Judging will take place during the Annual Conference and winners will be announced at the Inspiring the Future Awards & Social which takes place on the evening of Friday 25 October (venue tbc).

Q5 RCGP Adolescent Health Care Award

To encourage GPs to provide higher standards of care for their teenage patients, a discretionary prize of £250 will be awarded to the best poster on the theme of Adolescent Health Care for the 2019 RCGP Annual Primary Care Conference. This award is made in memory of Dr Kathy Phipps, an active and enthusiastic member of the RCGP Adolescent Health Group.   

Q6 Submission Declaration

Please confirm your agreement to the following statement, in order for your abstract to be considered for presentation:

“I agree to be responsible for the organisation of my poster, including acknowledgement of the review outcome, registration of the presenting author and the submission of a PDF of the poster by 5 October for inclusion on the conference app. I understand that to accept the invitation to display this poster at the event we must register one author at the appropriate 3-day ticket category (at the time of the event) to present the poster. I accept that it is my responsibility to ensure that the presenting author is not presenting another poster at this event.”

Q7 Preferred Presentation Type

Authors can submit for a poster display only. Please note there are no oral presentation options available in this submission period. 

Poster Display Only
Poster presentations are a visual display of your abstract. All posters will be displayed in the exhibition hall. The poster display will be an integral part of the programme with time for delegates to interact with poster authors and ask questions. Full details and a poster template will be sent following acceptance.

Posters will be displayed on Thursday 24 and Friday 25 October only.

Q8 Authors

Please enter the main author and any co-authors associated with this abstract.  Co-authors are not mandatory, but please ensure you add all authors at the time of submission as it will not be possible to add authors at a later stage.

Q9 Abstract Submission Content

Your abstract should not exceed 300 words (250 words for the abstract, 50 words for any conflicts of interest). 

General style guidelines

  • Use standard abbreviations only and place any unusual abbreviation in parentheses after the full word the first time it appears.
  • Use generic names of drugs.
  • If reference is made to proprietary products or equipment, the manufacturer’s name and location should be included in parentheses.
  • Please check your abstract carefully as it will not be edited.

Abstracts should be structured under the headings:


Explain clearly:

  • The purpose of your study
  • Why the topic is important
  • What is new about your study

Content of Presentation

  • Describe the approach you have taken
  • Explain the methods used or proposed


  • State how the results influence or impact on clinical practice/education/policy/methodology etc


  • How are they important?
  • State significant positive AND negative findings


  • What will this study/idea change?

Q10 Conflict of Interest

Your conflicts of interest should not exceed 50 words.

Please give details of any potential conflicts of interest that you could have as part of your abstract submission, financial or otherwise, which could influence or be perceived to influence the content of the poster.

The Review Criteria

All abstracts will be reviewed ‘blind’. No identifying features such as names of authors, names of hospitals, medical schools, clinics or cities should be listed in the title or text of the abstract. The names of the authors and their affiliations (institutions) will be requested separately when you submit the abstract online.

Reviewers are asked to mark the abstracts out of five, on the basis of the judging criteria listed below. A score of five is the highest that can be awarded. A score of one is given when the submission cannot be judged due to the lack of information provided. It is the responsibility of the person submitting the abstract to ensure that the abstract addresses the following criteria.

  1. The Problem / Topic (Importance): Is this problem/topic important for GPs? Is the problem/topic clearly described/defined? Will this presentation add new knowledge/innovation for the audience?
  2. The Approach (Clarity): Is the approach proposed or taken both clear and well described? Are the methods used or proposed appropriate for the identified idea/problem/question? Were the methods innovative?
  3. Findings (Trustworthiness): Do you believe the findings? Do the findings relate to the topic under question? Do these matter? Are they important? Will these results be of interest to the RCGP delegates?
  4. Consequences (Significance): What are the implications of this study or would be the implications of this idea? Do these matter? Are they important? What does this all mean? Will these results influence or impact on clinical practice/education/policy/methodology?
  5. Overall Impressions (Likely interest value): Was this a well-written abstract? Will it promote discussion and debate? Will this study/idea change anything? Will this work support the effective/productive work of GPs and the primary care team?

Important dates 

23:59pm Monday 3 June: Submissions close 

Early July 2019: Notifications issued

26 July 2019: Acceptance deadline 

31 July 2019: Registration deadline