RCGP 2018 Poster Programme

In 2018 there will be three submission periods for Scientific Poster abstracts. For details of these submission periods, you can view the dates specified below. In the first submission period, abstracts can be considered as either ‘Display Poster’ or ‘Display Poster & Oral Presentation’. For the further two submission periods abstracts can only be considered as ‘Display Poster’. There are no ‘oral-only presentations’. Poster categories and further information about your abstract and the review process is available below underneath the submission periods. Guidance for how to proceed, should your abstract be accepted, is available on the Display & Oral Information page. You can also find out more by reading the FAQs. If you have any questions that are not detailed on the FAQs page please contact rcgp.posters@haymarket.com

Submission Periods

Submission & Review Period 1 (CLOSED)

Submission Types:
Display and Oral Presentation
Display only

Opened:
5 February 2018

Closed:
25 March 2018

Review Period:
30 March – 6 May 2018

Authors Informed:
By 11 May 2018

Authors Registered:
By 3 June 2018

Submission & Review Period 2 (CLOSED)

Submission Types:
Display only

Opens:
26 March 2018

Closes:
20 May 2018

Review Period:
25 May – 17 June 2018

Authors Informed:
By 22 June 2018

Authors Registered:
By 22 July 2018

Submission & Review Period 3 (CLOSED)

Submission Types:
Display only

Opens:
21 May 2018

Closes:
24 June 2018

Review Period:
29 June – 23 July 2018

Authors Informed:
By 27 July 2018

Authors Registered:
By 31 August

Submission Guidance

In order to make the judging process as robust as possible, it is vital that abstract submissions adhere to our guidelines when preparing your entry. You should also bear in mind the criteria against which your abstract will be scored. Below you will find all the information you need in order to give your submission the best chance of being accepted.

Categories

There are 11 categories of posters in 2018, including a new stream on Emerging Technologies focusing on new technology that could impact on practice now or in the next 5-10 years.

All poster categories for 2018:

• Clinical
• Audit or Practice Survey
• Research
• Quality Improvement
• International
• Adolescent Health
• Service Delivery
• Education
• Ethics
• Innovation
• Emerging Technologies

Conflicts of Interest

Please give details of any potential conflicts of interest that you could have as part of your abstract submission. All oral presenters at the 2018 conference will need to include a slide at the start of their presentation detailing any potential conflicts of interest, financial or otherwise, that could influence, or be perceived to influence, the content.

Review Criteria

A ‘blind’ selection process will be used. No identifying features such as names of hospitals, medical schools, clinics or cities may be listed in the title or text of the abstract. Do not include the names of authors. The names of the authors and their affiliations (institutions) will be requested separately when you submit the abstract online.

Assessors are asked to mark the abstracts out of five, on the basis of 0-5 marks for each of the five judging criteria listed below. A score of five is the highest that can be awarded. A score of zero is given when the submission cannot be judged due to the lack of information provided.

1. The Problem / Topic (Importance): Is this problem/topic important for GPs? Is the problem/topic clearly described/defined? Will this presentation add new knowledge/innovation for the audience?

2. The Approach (Clarity): Is the approach proposed or taken both clear and well described? Are the methods used or proposed appropriate for the identified idea/problem/question? Were the methods innovative?

3. Findings (Trustworthiness): Do you believe the findings? Do the findings relate to the topic under question? Do these matter? Are they important? Will these results be of interest to the RCGP delegates?

4. Consequences (Significance): What are the implications of this study or would be the implications of this idea? Do these matter? Are they important? What does this all mean? Will these results influence or impact on clinical practice/education/policy/methodology?

5. Overall Impressions (Likely interest value): Was this a well-written abstract? Will it promote discussion and debate? Will this study/idea change anything? Will this work support the effective/productive work of GPs and the primary care team?

Student & Foundation Doctor Competition

All students and foundation doctors (FY1 and FY2 – postgraduate) and undergraduate students who enter through to the main competition will be judged for the 2018 Inspiring the Future poster prize on site.

The 2018 Inspiring the Future poster prize will celebrate exemplary research undertaken by medical students and foundation doctors.

First Prize will be awarded £150 Amazon voucher and four highly commended winners will each receive a £50 Amazon voucher. Judging will take place throughout the Annual Conference and winners will be announced at the Inspiring the Future Awards & Social.

Submission Types

Your abstract can be considered for two types of poster presentation.

Display Poster:
Here a presenter will produce an A0 poster of their research, to be hung in the exhibition hall on Thursday & Friday.

Display Poster & Oral Presentation:
Here a presenter will produce an A0 poster of their research, to be hung in the exhibition hall on Thursday & Friday. The presenter will also give a 10-minute oral presentation on either Thursday or Friday.

Please note there are no oral-only presentation options. All posters must be displayed.

Title & Content

The title should be as brief as possible. Please capitalise only the first word, not each one. There should be no full stop at the end. Please DO NOT use upper case for the title.

The abstract is a short description of your work and should contain all the elements necessary to define your goals and introduce your results.

Abstracts should state, in 250 words or fewer, briefly and clearly, the following points:

• Aims/Objectives
• Content of Presentation
• Relevance/Impact
• Outcomes
• Discussion

Poster Printing Package: Print, Display & Dispose

For £48 (including VAT) submit your PDF to our Poster team by 16 September and we will take care of printing and hanging your poster. Please note this package does not include a protective tube. If you would like to retrieve your poster after the conference, you should remove it from display after the last break of the conference on 5 October 2018 by 5pm.

If you have not opted to purchase a printing package, you will be required to hang your poster on the morning of Thursday 4 October by 10.10am. You will be sent an email confirming your Poster location ID number and one week prior to the conference.

All posters should be removed by 5pm on Friday 5 October. Any posters not collect will be recycled after the close of the exhibition on Saturday 6 October.

Submission agreement

During your submission, as the submitting author, you will be asked to confirm your agreement to the following statement in order for your poster abstract to go forward for consideration:

“I agree to be responsible for the organisation of my poster, including acknowledgement of the review outcome, registration of the presenting author and the submission of a PDF by 16 September to the organisers for the display. I understand that to accept the invitation to display this poster at the event we must register one author on a 3-day full priced ticket to represent the poster. I accept that it is my responsibility to ensure that the representing author is not representing another poster at this event.

  • We have a strict policy of one poster display per presenter
  • Each selected poster must be represented by an author throughout Thursday and Friday of the conference
  • Failure to register by your submission period’s deadline date may result in your abstract being withdrawn from the conference
  • Registration, travel and accommodation charges are the responsibility of the presenter
  • All correspondence will be sent to the registered presenter. It is the responsibility of this person to pass on any relevant information regarding the submitted abstract and the conference to the other authors.

Notifying you…
Please note the email address that you supply in the Submitter Details page will be the email address used to correspond the results of your submission. If you change email addresses during this time, please let us know so we can update the system.