Posters: Oral & Display Information

Poster Display Information

If your abstract is accepted as a Poster, you will need to Register by a given deadline to secure your poster place. This deadline is governed by your submission period. Please review the Key Dates & Information page for full details on deadlines for each submission period.

Poster Display Format

Online Poster Display

Print Packages

Displaying your Poster

All paper posters must be in portrait layout, preferably A0 size (841 x 1189 mm). Landscape layout is not permitted.

All successful abstracts will be added to the conference website in time for the event, including author contact details and a PDF version of the poster, if available.

Please submit a PDF copy of your poster by 27 August for inclusion on the website. Posters received after this date may not be added to the website until after the conference.

If you would like the conference to take care of your poster printing and display, there are two packages available. Both will ensure your poster is printed A0 on 280gsm paper stock and displayed with the poster title and reference number.

Details of how to purchase your poster package will be available before March

You must pay for your print package no later than 27 August to take advantage of this service.

Your PDF poster must be received by the conference no later than 17 September.

Package A: Print, Display and Return – £69 (including VAT)

Submit your PDF to our team and we will take care of printing and hanging your poster. You will be able to collect your poster from the Registration Foyer (may be subject to change) on Friday after 6pm, or Saturday. This package includes a protective tube for your poster.

Package B: Print, Display and Dispose – £48 (including VAT)
Submit your PDF to our team and we will take care of printing and hanging your poster.

If you would like to retrieve your poster after the conference, you should remove it from display after the last break of the conference, from 16:15 – 17:30 on Friday 13 October. After 17:30 the exhibition hall will be off limits for the breaking down of stands. You will need to attempt to collect your poster from the Registration area on Saturday. We cannot guarantee that your poster will be in this pile. Any posters remaining after close of conference on Saturday will be recycled.

If you are not purchasing a print package you will be sent a Poster Location (reference) number via email, 48 hours before the conference begins. The email will contain a map directing you to your poster area.

Your poster will be displayed with your poster title and reference number.

All posters must be on display in time for the first break in the conference, at 10.10am on Thursday 12 October.

Poster boards are smooth foamex boards. You will need double sided tabs, also called “hook & loop” strips or tabs, to stick your poster to the boards. You cannot use pins or nails. Double sided tape and blue tac are unlikely to hold the weight of your poster.

If you would like to retrieve your poster after the conference, you should remove it from display after the last break of the conference, from 16:00 – 17:00 on Friday 13 October. After 17:00 the exhibition hall will be off limits for the breaking down of stands. You will need to attempt to collect your poster from the Balcony area on Saturday. We cannot guarantee that your poster will be in this pile. Any posters remaining after close of conference on Saturday will be recycled.

Oral Presentation (Short Paper) Information

Registration

Format

Biog & Photo

Submitting you Presentation / On The Day

As an Oral Presenter you should follow the regular process to register and pay for your full 3-day conference ticket as a Delegate.

Registration must be made no later than 4 June 2017 to secure your presentation slot.

Your badge will be collected from the Delegate desk in the Registration foyer.

Your presentation should be no more that 10 minutes in length, including any time you wish to reserve for questions.

A PC laptop & large TV screen will be available for you to use.

There is WiFi in the hall but the laptop will not have a hard wired connection. Please bare this in mind if you are thinking of using a web based alternative to the Microsoft PowerPoint presentation solution.

Presentations should be created in 16:9 format.

You will need to include a slide declaring any Conflict of Interest. Further information will be sent to you via email.

Please submit a 100 word biography and head-shot to rcgp@haymarket.com to accompany the online listing of your poster abstract.

Once through registration, please visit the Speaker Preview Desk, Level 3 Room 7, with a copy of your presentation. The AV team will ensure it is queued up ready for you to present in the Mini Theatre.

Short Paper sessions take place in Mini Theatre 2, in the Exhibit Hall. The location will be indicated on maps.

View the latest PDF programme from the Conference menu of this website to view your session time

Short papers are delivered in the order listed in the programme