We have been alerted to the fact that an organisation, etecbizleads, have been contacting exhibitors at the RCGP AC 2018 and offering them the ‘chance to purchase the Royal College of General Practitioners Annual Conference Attendees List 2018’.  Please do not respond to this email and delete, this organisation have no relationship with the Royal College of General Practitoners and are not involved in any aspect of the conference organisation and have no access to the attendee list.

Exhibitor Information

A-Z of information for exhibitors.

Access

Please note the timings shown below is for exhibitors only.

BUILD UP
Tuesday 2nd October
Space Only Exhibitors | 12:00 – 20:00

Wednesday 3rd October
Space Only Exhibitors | 08:00 – 20:00
Shell Scheme Exhibitors | 14:00 – 20:00

EVENT OPEN DAYS
Thursday 4th October 08:00 – 18:15
Friday 5th October 08:00 – 16:30

BREAK DOWN
Friday 5th October
All Exhibitors 16:45 – 22:00

For more information please refer to the exhibitor manual.

Accommodation

Inntel is the official accommodation provider. To book accommodation for this event, please visit the ‘Useful Information’ section of the website.

Avoid Exhibitor Scams

Inntel is the event’s only official housing partner. If you are contacted by any other agency, we strongly recommend that you do not book accommodation with them or provide any financial details. Please visit the ‘Useful Information’ section of the website to book your accommodation.

GES (Global Exhibition Services) are the main contractors for stand build, electrics and furniture.
Please refer to the exhibitor manual for a full list of official contractors and vendors.

Badges

All exhibitors will be issued with official conference names badges that will allow access to the exhibition hall. These badges should be worn at all times as individual company badges will not be accepted.

Your exhibitor badges will be available for collection from the Exhibitor desk, which is situated at the back of the Hall, on Wednesday from 17:00 – 19:00 and throughout the exhibition opening hours.

Deliveries/Collections

Deliveries to stands must be completed 30 minutes before the event opens each day. Companies using couriers to deliver goods to their stands are advised to inform them that trolleys are not available for their use and also that the use of trolleys is not permitted during the event open hours.

We encourage all exhibitors to receive their own goods at the stand, however if you are not there to collect your items they will be signed for on your behalf but we take no responsibility for these items and they will be unchecked.

Please ensure that no deliveries are made direct to the hall before 0800 hrs on October 2nd 2018 as deliveries made before this date will be turned away.

Please note that goods must be cleared from the hall on 6th October by 2200hrs – unfortunately, it is not possible to store items until the 7th as another show is in tenancy.

Please ensure that you clearly label your packages with the below details:

RCGP Annual Conference & Exhibition
Contact Name & Mobile No, Stand Name, Stand Number,
Hall 5, Scottish Event Campus,
Exhibition Way, Glasgow, G3 8YW

Environmental Policy

The RCGP and Haymarket have worked tirelessly to use recycled, recyclable and/or sustainable materials wherever possible. All printed materials carry the FSC logo. Signage is produced in reboard where possible. Delegate bags have been responsibly sourced. The RCGP Membership Stand is created from a modular reusable framework to reduce wasted materials. Certain information in the Delegate Handbook has been moved online and to the App to reduce paper. All food is locally and responsibly sourced. Please use the appropriate rubbish bins within the SEC Centre. The SEC Centre team hand-sort all of their waste for recycling and, wherever possible, 100% of waste is recycled and reused. The SEC Centre only sends a minimal amount of waste to landfill.

Emergencies & First Aid

In the event of an emergency please contact a member of staff from Haymarket, the RCGP or the SEC Glasgow. There is a well-equipped Medical Centre located at the east end of the concourse in the SEC Centre. First aid support is available onsite; please ask an SEC Glasgow steward who will be able to assist you. In the event of a fire alarm, please leave your belongings and exit via the clearly marked emergency exits, where stewards will guide you to the meeting point. Do not use the lifts.

Online Exhibitor Manual

As an exhibitor, you will have received, via email, an online manual which contains all the resources and information you will need to prepare for the conference.

If you are exhibiting at the conference and have not yet received your manual please email emma@opssquad.co.uk

Parking

The SEC (Scottish Event Campus) is conveniently situated for motorists, just off the M8 motorway and with plenty of parking.

There is a 1,600-space multi-storey, fully secure and open 24 hours a day, 7 days a week. Onsite pay machines are on the ground floor, or level 2 (walkway level) of the car park. Payment can be made by cash or credit/debit card on arrival or before departure. We recommend you visit the website for further information.
https://www.sec.co.uk/visitor-information/how-to-get-here/car-parking

Registration

Registration will be located in the Exhibition Hall which will be staffed by the RCGP events team during the following hours:

Thursday 4 October, 08:00 – 19:00
Friday 5 October, 08:00 – 19:00
Saturday 6 October, 08:00 – 13:00

Please note that the exhibitor registration desk is situated at the back of the hall.

Travel

Visit our ‘Useful Information’ section for further details on how to get to the venue, here you will find a ‘How to get there’ page.

Wi-Fi

Wi-Fi access at the venue is complimentary and widely available.