Do you have a project or piece of work that you would like to share with your peers?
Submitting an abstract at conference is an excellent means to communicate the outcomes of your project with fellow practitioners. Presenting will also support your personal development, showcase your skills and help grow your CV.
Each year over 300 posters and 48 oral paper presentations are presented at conference from submissions covering a breadth of topics within general practice.
Full information on submitting an abstract is below, or you can download a PDF version.
Submitting an abstract is a multi-step process. Some questions are marked “required” and you will not be able to complete your submission until these questions have been answered. You will save your work as you proceed through the pages, however if you have to stop part way through the process your submission will not be saved or submitted and you will need to start the submission process again. After you have completed submission, you can continue to amend your work until the submission deadline.
Amending a submission
If you wish to change your submission you can do this at any time up to the deadline of 23.59pm Monday 18 March 2019.
Best Poster Awards
The best posters submitted within each topic at the 2019 RCGP Annual Primary Care Conference will be awarded with a Best Poster Award. The poster committee evaluates all posters on their design, clarity of the presentation and content.
All posters will automatically be considered for the Best Poster Award.
The winning posters in each category will be asked to give a short oral presentation of their poster on the afternoon of Friday 25 October.
The submitter will be notified of the outcome of the submission in early May 2019.
Successful submitters will need to confirm acceptance of their place by 24 May 2019.
All poster presenters must register for the conference no later than Monday 24 June 2019.
You will receive email confirmation that your submission has been received, indicating the abstract ID which it has been allocated. Please refer to this abstract number in all correspondence regarding the submission. Please note the email address that you supply in the Submitter Details page will be the email address used to correspond the results of your submission. If you change email addresses during this time, please let us know so we can update the system.
Please contact the Secretariat if you submit an abstract and do not receive confirmation that it has been received.
If you have any queries about the submission process or you want to withdraw your submission please contact us at email@example.com referencing your abstract ID number.
Please refer to the website for programme updates: www.rcgpac.org.uk
Please read the instructions below carefully before preparing your abstract.
Q1 Submitter contact details
Please enter the contact details of the person submitting the abstract. Please note that all correspondence will be with the submitter of the abstract.
Please select the most appropriate topic for your abstract.
Your suggested title should be succinct yet clearly describe the abstract. Use sentence case (i.e. the first letter of the sentence is capitalised, with the rest being lowercase except for proper nouns and acronyms). Do not use any abbreviations in the title. The titles of accepted abstracts will be published in the final conference programme and on the conference app. (Maximum 160 characters)
Q4 Inspiring the Future Student Poster Competition
All students (undergraduate) and foundation doctors (FY1 and FY2 – postgraduate) are invited to enter the Inspiring the Future Student Poster Competition.
The 2019 Inspiring the Future poster competition will celebrate exemplary research undertaken by medical students and foundation doctors. First Prize will be awarded £150 Amazon voucher and four highly commended winners will each receive a £50 Amazon voucher.
Poster authors must be students (undergraduate) or foundation doctors (FY1 and FY2 – postgraduate) at the time of submission. Judging will take place during the Annual Conference and winners will be announced at the Inspiring the Future Awards & Social which takes place on the evening of Friday 25 October (venue tbc).
Q5 RCGP Adolescent Health Care Award
To encourage GPs to provide higher standards of care for their teenage patients, a discretionary prize of £250 will be awarded to the best poster on the theme of Adolescent Health Care for the 2019 RCGP Annual Primary Care Conference. This award is made in memory of Dr Kathy Phipps, an active and enthusiastic member of the RCGP Adolescent Health Group.
Q6 Submission Declaration
Please confirm your agreement to the following statement, in order for your abstract to be considered for presentation:
“I agree to be responsible for the organisation of my poster, including acknowledgement of the review outcome, registration of the presenting author and the submission of a PDF of the poster by 5 October for inclusion on the conference app. I understand that to accept the invitation to display this poster at the event we must register one author at the appropriate 3-day ticket category (at the time of the event) to present the poster. I accept that it is my responsibility to ensure that the presenting author is not presenting another poster at this event.”
Q7 Preferred Presentation Type
Authors will be required to indicate their preferred presentation format when submitting an abstract.
Poster Display Only
Poster presentations are a visual display of your abstract. All posters will be displayed in the exhibition hall. The poster display will be an integral part of the programme with time for delegates to interact with poster authors and ask questions. Full details and a poster template will be sent following acceptance.
Posters will be displayed on Thursday 24 and Friday 25 October only.
Poster Display & Oral Presentation
Authors will present their work as a poster (details above) and will also give a 10-minute oral presentation on either Thursday 24 or Friday 25 October.
Please note there are no oral-only presentation options.
Please enter the main author and any co-authors associated with this abstract. Co-authors are not mandatory, but please ensure you add all authors at the time of submission as it will not be possible to add authors at a later stage.
Q9 Abstract Submission Content
Your abstract should not exceed 250 words.
General style guidelines
Abstracts should be structured under the headings:
Content of Presentation
Q10 Conflict of Interest
Please give details of any potential conflicts of interest that you could have as part of your abstract submission, financial or otherwise, which could influence or be perceived to influence the content of the poster. All oral presenters at the 2019 conference will need to include a slide at the start of their presentation detailing any such conflicts of interest.
All abstracts will be reviewed ‘blind’. No identifying features such as names of authors, names of hospitals, medical schools, clinics or cities should be listed in the title or text of the abstract. The names of the authors and their affiliations (institutions) will be requested separately when you submit the abstract online.
Reviewers are asked to mark the abstracts out of five, on the basis of the judging criteria listed below. A score of five is the highest that can be awarded. A score of zero is given when the submission cannot be judged due to the lack of information provided. It is the responsibility of the person submitting the abstract to ensure that the abstract addresses the following criteria.